Exchange Programme - Free-movers
Application Guide
We only accept Free-mover students who wish to study a semester, take short courses or do a traineeship offered by the faculties of Health Sciences, and Education and Social Sciences as stated in our course catalogue.
Unless you are a student at one of our partner institutions or you are an EU/EEA-citizen, you will have to pay a tuition fee to be able to study an exchange programme with us.
Please follow the steps below to apply.
As a Free-mover, you will access the application form online, in the portal MoveOn. The link for the application form will show under each course choice progamme.
You will fill in the same application form as all other incoming exchange students. Filling in the application form should be done online by you.
When using MoveOn for the first time, you will need to register by using your email address. This way you can save the information you have filled in, close the application form and later re-access it.
Please make sure to tick of the green mark on each page in the application form, before submitting the application on the last page. You will get a pdf-copy of the application form, after a few minutes. Please be aware that if you initiate the application form without submitting it, the application form will not show in UCL’s list of applications.
In the application form, you can ask for assistance in finding accommodation during your exchange stay with us. You can read more about our accommodation assistance under Practical Information.
Deadlines for application
Your application must be submitted no later than:
- 1 May for the autumn semester
- 1 November for the spring semester
When you have sent in your application, you will receive an email confirming that we have received your application.
After the application deadline, we will assess your application. The possibility to study an exchange programme with us as a free-mover student is affected by the numbers of study places we have to offer.
About 2 weeks after application deadline, we will send you a Letter of Acceptance, if you have been accepted to one of our exchange programmes, pending payment of the tutition fee in due time.
As a non-EU citizen, you will also receive information about how to apply for a residence permit. This will happen once the payment of the tuition fee is confirmed.
If you have not been accepted as a student, we will send you an email explaining the reason for the rejection.
When you receive your Letter of Acceptance, you will also receive a Learning Agreement template. It is your responsibility, together with your international coordinator at your home institution, to fill in your Learning Agreement.
The Learning Agreement confirms that your planned semester, courses or traineeship from our course catalogue at UCL can be recognised as part of your current study programme at your home institution.
Once you have filled in the Learning Agreement, you must email it to the relevant international coordinator at UCL for approval.
When your Learning Agreement has been approved by one of our international coordinators, he/she will sign it. Once signed by us, you will receive a copy of your Learning Agreement in return.
The academic learning outcome and ECTS points stated in the Learning Agreement will be the basis of your Transcript of Records, which will serve as proof of your studies at UCL. You will receive your Transcript of Records no later than 5 weeks after your stay with us has finished.
Contact
If you have any further questions or concerns regarding the application process, you are more than welcome to contact us.